Minutes 2018-09-11

Minutes September 11, 2018

Attendees: Holly Sindt, Ryan Strope, Sarah Keim, Lance Keim, Davis Miner, Tammy Miner, Cory Spotanski, Dave Meier, Ann Hinrichsen, Pat Hellriegel, Becky Frizzel, Mitch Muma & Amy Gillming

Call Meeting to Order

No minutes for approval from previous meeting.

Old Business:
Pending Requests –
Band shoes have been ordered  – School will pay for them and we will pay the school.

Record Boards –  Cory received a quick quote from Mike Brown in the amount of $4700-$5000 for a wall board and vinyl decals.
Awards Unlimited has 32”x44” boards with replaceable record tabs. $350 per board would be $3150 for all 9.  Cory is going to get a few quotes on vinyl boards and see how much ECPS would be willing to contribute.  Davis moved to table a decision until the next meeting.  Pat seconded.

Track Tent – Lance presented 3 separate quotes for consideration.  Miskos $2400 plus $200 shipping, Buy Shade $1900 and up and Impact Canopy $1260.  After discussion and reviewing the quotes Pat motioned that we purchase one from Buy Shade and spend no more than $2500 including shipping. Tammy seconded.  The vote was unanimous.  Lance will contact them to get a final price and discuss the design.  He will send the design out for us to see before it is finalized.

Chairs – We received a quote for 40 chairs and storage rack totaling $3869.00.  $76.99/chair and $469.99 for rack and $319.41 for freight.  The chairs could be utilized for Volleyball, Wrestling and Graduation. Cory is going to check space to see if there is enough room to use them during Basketball as well.  He is also going to see if there is any money in the ECPS budget to help with the cost.  Further discussion was tabled until next meeting.

Meals for Fall Sports Teams – Cross Country was provided with Jimmy Johns after their Loup City meet.  Holly has given info to Brandi to decide when she would want us to order for Volleyball.  Football games are currently covered by the parents so we will look at providing something during playoffs.

Tailgate – Amy reported that we grossed $1694.31 had expenses of $416.12 for a net profit of $1278.19.

New Business:

Treasurers Report – Amy reported that we have a current balance of $19,359.40
Pat reminded us that when the ECBC was formed it was agreed that we would always keep a minimum of $800 in the account.

New Requests
Football sideline capes – Dueland has ordered them but has not received them.  He will get us a bill once it comes in.

Golf Bags – Coach Muma presented us with information on golf bags from BudgetGolf.com.  They are $169.19 each no tax or shipping.  He said that they currently only let the Varsity players use the bags but would like it if the entire team had them.  They currently have 5 but would like at least 14.  Also mentioned that the players are allowed to use certain GPS units.  Price wise the start at $100 and go up.  Davis moved that we spend $170 each on 10 new bags and Ryan seconded the motion.  Vote passed unanimously.

Burwell Football Supper – We will be feeding the Burwell Football team after the game on Sept 21.  We will serve them pulled pork, chips, cookies and drinks.

Memberships – We currently have 29 Memberships

Open Comments

By-Laws were briefly discussed.  We were reminded that if we are going to vote on items that the by-laws state we may vote via email for purchases below $500.  We must discuss and vote at meetings if items are over $500.

We need to have an official nomination of officers so that will be done at the beginning of the Oct 16 meeting.  We will post the meeting notices at the Post Office, Bank and Newspaper.

Holly received a Thank You from the Cross Country team for the Jimmy Johns.

Our next meeting will be held at the Elm Creek Public School at 7:00 on Tuesday, Oct 16, 2018.


Davis moved to adjourn the meeting and Becky seconded.  The meeting was adjourned at 8:30.